Free Pharmacy Tool

Pharmacy Audit Readiness Scorecard

Answer 10 quick questions. In 60 seconds, see how exposed your pharmacy is to a PBM or DIR audit, and exactly where your gaps are.

0 of 10 answered

Question 1

1.Do you reconcile every claim against your contracted reimbursement rate at least monthly?

Question 2

2.Can you retrieve a signed, dated record for any prescription within the required retention period?

Question 3

3.Can you produce a purchase invoice matching a dispensed NDC within 24 hours?

Question 4

4.Do you verify the NDC billed matches the NDC actually dispensed on every claim?

Question 5

5.Do you document all DAW codes and overrides with a clear reason?

Question 6

6.Do you have a written SOP for responding to a PBM or DIR audit?

Question 7

7.Have you reviewed your PBM or PSAO contracts in the last 12 months?

Question 8

8.Do you log and appeal MAC underpayments systematically?

Question 9

9.Are delivery confirmations and signature logs retained and retrievable?

Question 10

10.Do you run a pre-audit self-check at least quarterly?

Answer all 10 questions to see your score.

Audit Readiness Guide

What the scorecard checks

Each question maps to a habit that PBM and DIR auditors test. If you answered No to any of them, here is the fix - the same guidance you will find in the full audit-defense checklist.

1.Do you reconcile every claim against your contracted reimbursement rate at least monthly?

Start monthly line-by-line reconciliation. Unmatched claims are where money and audit evidence both disappear.

2.Can you retrieve a signed, dated record for any prescription within the required retention period?

Tighten prescription record retention. Missing signatures are the #1 recoupment trigger.

3.Can you produce a purchase invoice matching a dispensed NDC within 24 hours?

Build fast invoice-to-NDC retrieval. Auditors demand invoice proof of purchase on short notice.

4.Do you verify the NDC billed matches the NDC actually dispensed on every claim?

Add NDC match verification. NDC swaps are a common and expensive audit finding.

5.Do you document all DAW codes and overrides with a clear reason?

Document DAW codes and overrides. Undocumented overrides are treated as errors in an audit.

6.Do you have a written SOP for responding to a PBM or DIR audit?

Write an audit-response SOP. Scrambling after a notice arrives costs you the appeal window.

7.Have you reviewed your PBM or PSAO contracts in the last 12 months?

Review your contracts yearly. Terms and MAC lists change and quietly cut your margin.

8.Do you log and appeal MAC underpayments systematically?

Systematize MAC appeals. Un-appealed underpayments are pure lost revenue.

9.Are delivery confirmations and signature logs retained and retrievable?

Retain delivery and signature logs. Proof of receipt defends against 'not dispensed' claims.

10.Do you run a pre-audit self-check at least quarterly?

Run quarterly self-audits. Finding your own gaps first is the cheapest insurance there is.

Why audit readiness matters for independent pharmacies

PBM and DIR audits are not rare events - they are a routine cost of staying in-network. When an audit notice arrives, the pharmacies that lose money are the ones scrambling to assemble signatures, invoices, and override documentation after the fact, often inside a tight appeal window.

Most recoupments trace back to a handful of missing habits: unmatched claims, missing signed records, NDC billed-versus-dispensed mismatches, and undocumented DAW overrides. Each one is individually cheap to fix and expensive to ignore. The scorecard above turns those habits into a single number so you know where you stand before an auditor tells you.

How RxDelta helps close the reconciliation gaps

RxDelta reconciles every billing claim against what you actually purchased, flags NDC swaps automatically, surfaces MAC underpayments to appeal, and keeps an auditable record of the matches - the exact evidence trail an audit asks for. It cannot write your SOP for you, but it removes the reconciliation and NDC-verification gaps that drive the most expensive findings.

Close your reconciliation gaps automatically

Stop losing revenue - and audit evidence - to unmatched claims and NDC swaps. RxDelta reconciles your billing against your purchases in under 3 minutes.